At CIEE, we know that you and your team are busy preparing for the summer ahead. We’ve put together some resources and best practices to help you effectively prepare to welcome your summer students! Below are some of our favorite, tried-and-true best practices for every part of the CIEE Work & Travel USA summer season.
Communication with your students is crucial in laying the groundwork for a successful season. If you have not already done so, please reach out to your students. Below are a few key pieces of information that we recommend including in your pre-arrival communication with students to make for a smooth arrival. For more specifics, please visit our Knowledge Base Communication page.
Students’ first days in the U.S. can be overwhelming, but there are many things you can do to help! Below are some best practices on welcoming students to the U.S. (you can also read more on our Knowledge Base Cultural Adjustment page).
Following SEVIS registration, students should apply for their Social Security number (SSN). It may take several weeks for SSNs to be issued. If students see delays, it’s best to contact the office with which they applied for updates. For more information, please refer to our Knowledge Base Social Security page.
Payroll and Taxes
Every CIEE Work & Travel USA student must pay federal, state, and local income taxes. Students do not pay Social Security tax, Medicare, and federal unemployment taxes. For more information about payroll and taxes, please visit the Knowledge Base Compensation page on our website.
Program regulations require all Summer Work Travel students to report second jobs. If you wish to hire a CIEE Work & Travel USA student for a second job, please remind them that he/she must have approval before beginning work at your company. Students can reach CIEE at 1-888.268.6245, or firstname.lastname@example.org for more information on reporting second jobs.
Most students come from places in the world where bicycles and walking are common forms of transportation. They may not realize that American drivers have different levels of awareness around cyclists and pedestrians. Help keep them safe by talking to them about transportation safety.
Cultural exchange is at the core of the CIEE Work & Travel USA program. As an employer, you have a fantastic opportunity to cultivate this exchange, which is more important than ever.
Best Practices: Try some of these activities with your staff!
Stay connected with CIEE
You are welcome to contact us at any time, but it’s especially important to contact us in the below situations:
For more information about how CIEE supports you and your students, please visit the Knowledge Base In-Country Support page. For more resources for a successful summer, please visit our Download Center on CIEE’s website for easy PDFs you can share with your team on a variety of important topics!
-Kelly Enberg, International Recruitment Consultant